Frequently Asked Questions
After Hosting nearly 500 WEDDINGS…
We’re your support team for a joyful, seamless, and stress-free celebration.
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We are located about 25-30 minutes straight North of Wichita in Newton. From I-135, you'll make only two turns before you turn into our driveway. We are so easy to find! If you are coming from West or Central Wichita, come on the Interstate and exit at Newton. If you are coming from East Wichita, Greenwich, or Andover roads, NW Butler Road may be your fastest, paved route. So many of our couples come from Wichita, click HERE to find out why.
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Our pricing varies, based on the day of the week, whether you’d like a 1-day or 2-day rental, or our Essentials, Premium or Ultimate Wedding Weekend Package. Just contact us and we’ll get you all the info you need. But you can find out HERE what is included in your rental.
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Tours are by appointment only. We would love to show you The Barn and discuss the details of your event. Our tours are SUPER detailed, and we’ll leave you to wonder nothing! To schedule a tour: call or message 316.804.8105. You can also schedule a tour by filling out the contact form HERE.
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You will get use of The Barn for a 13 hour time block. This includes time for set-up, take-down, and your event. You are welcome to add more hours, but only a tiny percentage of our couples do this. 13 hours is definitely a sweet spot and serves our couples well.
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Yes, you are able to bring in any vendor you would like for most things. We do ask that your caterer is licensed and insured to ensure they take the best care of you and your guests. And to simplify your life and streamline as much as we can, we have in-house bar servers that will serve all of your alcohol, saving you from one more vendor you have to find and communicate with and pay travel fees to. This allows us to maintain the same level of service to you and your guests across the board - on-site managers, day-of-coordinators and our bar team!
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The Barn at Grace Hill is the exclusive provider of all alcohol service. We DO allow you to bring in your own beer and wine (ask us about liquor options), but it must be served by our in-house team. Want to sit back, relax, and let us handle everything? Our Bar Packages are designed to take the stress out of planning - offering the perfect blend of convenience, style, and value to fit any budget. Inquire for pricing.
For all events serving alcohol we provide security on property for safety, with no additional charge to you. There is no self-serve alcohol permitted on our property.
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You are allowed access to The Barn when your contracted time starts. We will have set your tables and chairs so the room will be ready for you. If you need to be in the day before for any reason, you will need to do the 2 day rental or wait until 90 days before and purchase additional hours for the day before. Please plan accordingly. Many have figured out that it’s cheaper to hire our Day-of Coordinator to setup your decor for you, than renting the barn for 2 days. We love anything that makes your day less stressful and more enjoyable for you!
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Our normal on-site managers do not handle any decor. Most brides who want to pass off the decorating job to someone else, hire our In-House Day of Coordinator to do this!
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300 guests including the wedding party. When you come for a tour, we can show you photos of what a max capacity layout looks like so you know what to expect!
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Yes! The owners of The Barn have an Airbnb about 4 minutes from the venue! You can check that out at Sunrise Ranch and book direct. The house sleeps 17, has 10 beds, a hot tub, a beautiful country view, and has been reviewed at a consistent 5 stars! Newton also has several options that are extremely easy to access off the Interstate and from the venue. The Holiday Inn Express and Suites will give you a discounted rate on a block of rooms. And many of our couples have used party busses, or set up private shuttle vans for their guests. We can help you with all of this info.
Our friends also opened the perfect Airbnb for just 2 - perfect for your wedding nigh and very close to Sunrise Ranch if family is staying there!! Check out The Cottage at Walnut Creek, 2 minutes from The Barn.
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No. We have both 72” round tables (10-12 people per table) and 8ft rectangles! We have lots of layout examples for you to choose from that use just one kind of table or mixes them. We will help you with your floor plan so you don’t have to spend an ounce of energy on it!
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No. You will need to bring in your own linens, glassware, tableware, etc. As far as linens go, we don’t bundle them into your rental so you don’t get stuck paying extra markups. Instead, we’ve partnered with a local rental company who will do a free delivery and pickup of linens at the barn. By sending you straight to the source, you’ll pay for ONLY the number of linens you need, and your linens will be waiting for you when you arrive at the barn. Our couples also appreciate the various drop lengths and color options they have through our linen partnership.
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We include one free hour for you to rehearse, but we cannot guarantee this to be the night before. It will be scheduled based on availability. If we have another rental the day before yours, you are welcome to schedule your free hour on another day of the week, or many of our couples are choosing to rehearse off-site. Sixty days before your wedding, if we do not have a rental the day before, you are then welcome to schedule your rehearsal time slot. The best way to guarantee access the day before for the rehearsal and decorating is with the 2-day rental.
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Of course not! We want to take this load off of you, so when you arrive, the initial setup of tables and chairs will be done. If any transitioning of the room from ceremony to reception is needed, you can hire our “flip crew” or choose the package in which the flip crew is included, and they will take care of the transition for you.
From the First TOUR to the Last DANCE
Photo Credit: The Axmanns
Photo Credit: Alex Bo Photo
Our team is 2 steps ahead - anticipating needs, solving problems, and making sure you never have to worry about a thing.